Step 4 – Forming Storming Norming & Performing: High Performing Teams

Forming, Storming, Norming, & Performing: The Performing Stage

As I am writing this, it is approaching the end of 2020 and the Covid-19 pandemic is still raging on.  Even though my team was already a virtual team, the pandemic upended our 2020 plans and how we work together.  My team has had to go through the Forming (technically Re-Forming), Storming, and Norming stages again.  And while it has been difficult, I can attest that we are seeing a little bit of light at the end of the tunnel.  Mind you, not the pandemic tunnel, but I can see signs that we are finding our way back to high performance.  

And it should be the goal of every team to reach this level of high performance, not just those who are figuring out how to work together during the pandemic.  In normal times, all teams should strive for high performance.  This is the stage of team development where the team is really starting to hum and perform above and beyond a collection of individuals.  When a team has a healthy collaboration, the sky’s the limit for that team.  

But helping the team reach this stage of high performance isn’t just the role of the team leader.  All team members should take ownership of how the team is working together, and be willing to put in the effort to improve its overall performance.  It is for that reason that I wanted to do a series on how to build team effectiveness.  My goal with these articles and tools, is to help you get back to high performance as quickly as possible. 

Forming, Storming, Norming, & Performing: The Performing Stage

The 5 stages of high performing teams

Step 4 - Forming Storming Norming & Performing: High Performing Teams - image Bruce-Tuckman-5-Stages-of-Team-Development-1024x590 on http://cavemaninasuit.com

While there are many different team effectiveness models, one of the most practical is the Forming-Storming-Norming-Performing model created by Bruce Tuckman in 1965.  Tuckman’s model was compiled  by comparing the results from 50 different research studies on small team development.  There are 5 main stages that every team goes through, or re-goes through in the case of adding a new member to the team.  They are:

Forming

The first stage is when the team is initially coming together (or when a new member joins).  In this stage, team members can range from positive excitement to anxious energy.  During this first stage, team members are learning more about each other and also about what the team is meant to accomplish.  The team spends a lot of time discussing the different tasks at hand, how to approach them, and what roadblocks they might face.  In order to move to the second stage, team members will need to trust each other enough in order to challenge each other’s ideas and have healthy conflict.

Storming

The second stage of a high performing team, occurs after the team has aligned around the basics (who we are, what we are doing, etc…), and instead focuses on voicing opinions and debating ideas.  We call this stage ‘Storming’ because this is the first time where disagreements and personality clashes start to emerge.  During the Forming stage everyone is on their best behavior, but in the Storming stage people start being more honest with their thoughts and feelings.  The risk of this stage is that some teams can get stuck in a storming mindset.  They never resolve their differences, and ultimately the team’s performance suffers.

Norming

If a team is able to resolve its differences and trust continues to be built, then a team can enter the third stage, Norming.  At this stage, the team moves past the individual competition amongst the team members, and instead aligns around the common team goals.  Team members accept each other (differences included), and a normal way of working together starts to emerge.  

Performing

After group norms are established and the team is aligned around common goals, the team can start to reach high performance levels.  At this stage, the team members are motivated, excited to be working with the team, and working collaboratively.  And since there is high levels of trust, the team freely challenges each other’s ideas and works together to make sure the best idea wins.    

Adjourning

The final stage of any team is when the team is coming to a close.  Maybe that is because the team has completed its tasks, and the project team is disbanding.  Or maybe it’s because a member of the team is leaving the team.  But no matter why the team is coming to an end, it is important to recognize and celebrate the team.

Forming, Storming, Norming, & Performing: The Performing Stage

The critical components of the Performing stage

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A lot of people think that the Performing stage is the final destination, and when you reach it then you can just sit back and allow the team to function.  But taking your foot off the gas pedal is just a way to have the team stagnate.  In fact, you need to be investing in your team even more in the Performing stage if you want to maintain your high performance culture.  Specifically, you need to keep your team challenged, keep them flexible & innovative, and create a culture of constant learning and improvement.  

Challenge them

High performing teams need to be challenged.  So as you achieve more and more, you need to set more and more challenging goals.  What worked for last quarter should be the baseline for the next quarter.  When your team is really clicking, going after big, hairy, audacious goals is not so crazy.  That being said, there is a risk that you could make the goals too challenging.

When setting goals for your team, you need to find the right balance of pushing the goal line but keeping it within the realm of possibility.  No one wants to work on a goal they feel is impossible.  For me the best metaphor is working out.  I would never set a goal for myself to become an Olympic level athlete, because I just don’t have that natural potential.  But I could set a goal for myself to improve my speed and weightlifting by 10% the next year.  A 10% jump will be tough, but it won’t be impossible. 

Cultivate a willingness to learn

One of the biggest risks of a high performing team is that they start believing how great they are, especially if they are able to overcome the difficult challenges you set for them.  In essence, they start to believe they are high performing, they lose their hunger and drive to push themselves, and ultimately they get complacent.  

Truly great high performing teams always have a culture of humbleness.  They know they can always get better.  They also are willing to give and receive feedback with each other.  There is no stigma about positive or constructive feedback.  And at the root of this humbleness and feedback is genuine willingness to learn.  Great teams never get complacent because everyday they want to try something new, learn, and ultimately improve themselves.

Forming, Storming, Norming, & Performing: The Performing Stage

Exercises and Tools that will help your team in its Performing stage

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There are many different tools that you can use to build team effectiveness during the Performing stage.  Here are 3 of my top recommendations:

Set Stretch Goals

Even though it is critical to challenge a high performing team to do even better, it is also risky.  If you make the goals too easy, then they will start to coast.  If you make the goals too difficult, then people will be demotivated, and possibly even give up.  What you want to find is the point where you are stretching the team to new limits, but not so far that they snap.

When setting stretch goals for your team, it is possible to stretch them in two different directions.  A vertically stretched goal is one where you raise the bar in what you are trying to achieve.  For example, a vertically stretched goal is setting sales targets at 120K instead of your original target of 100K.  On the other axis, a horizontally stretched goal is one where the goal is expanded into new areas, new processes, or new parts of the organization.  For example, marketing your product to a new industry is a horizontal stretch.  In both situations, you are challenging your team to accomplish more than they originally thought possible.

Click here for more information on how to set stretch goals with your team.

Providing The Right Kind Feedback

Not all feedback is the same.  You might want to tell a colleague that their idea is the dumbest thing you have ever heard, but that type of feedback wouldn’t help the other person.  Helpful feedback starts when you enter the conversation with good intentions and create a comfortable, safe space where you can give open, honest and direct feedback that the other person can apply.  

Once you have the right mindset, we recommend that you follow these 5 steps to give honest, direct, and helpful feedback

What

The first thing you need to tell them is “What exactly happened.”  Focus on objective things the other person did, and avoid making general statements.  For example it is better to say “You were late to the client meeting last Thursday”, instead of “You are always late.

So What

But just say what happened isn’t enough.  You need to explain the positive or negative consequences of that action.  The key thing to remember is that the other person needs to see these consequences as important.  If they don’t care about other people’s feelings, then don’t focus on how their tendency to interrupt in meetings makes teammates feel frustrated.  Instead focus on how we aren’t hearing everyone’s ideas and we risk missing some key information.

Why

While the first two steps are you telling the other person what happened and the impact it had, starting with step 3 the conversation shifts from a monologue into a true dialogue.  In the Why step, you need to ask questions on why the person did what they did.  The most important thing to remember is to keep an open mind.  Maybe they did something for different reasons than you think.  Maybe they had good reasons for doing what they did.

Now What

If you have done a good job explaining the consequences of an action and have dug into the root causes of why the action occurred, then the 4th step is easy.  This is when you ask questions to help the person figure out how to stop doing the negative action (or do more of the positive action).  Remember that it is not your job to tell the other person how to solve it.  Your job is to help them come up with their own solutions.

What Next

In the end, you both need to come to an agreement on the next steps you both will take.  Don’t be surprised if you are asked to support the change or do something different yourself.  But remember that your mindset should be of wanting to help the other person, so their requests (within reason) should be something you are willing to do.

Click here for more information and some tips & tricks on giving fierce feedback. 

Push Their Boundaries Through Creative Brainstorming

High performing teams can sometimes get stuck in mental ruts.  They are still performing at high levels, but since they don’t want to rock the boat, they aren’t as willing to try new and disruptive ideas.  This is why you need to keep pushing the team to come from old problems from new directions, and to generate new ideas.  

With that in mind, we recommend a simple 6 step process to help your team brainstorm new ideas.  The first few steps are just the same as your normal brainstorming processes, but step 4 introduces “disruption cards” that take the process in a whole new direction.  These disruption cards purposefully make the team think about the problem from completely new angles, and the subsequent ideas you generate are more valuable than just your normal brainstorming process.

Here is a step by step guide on how your team can conduct disruptive brainstorming

Forming, Storming, Norming, & Performing: The Performing Stage

All the pain of Forming, Storming, and Norming is so you reach Performing

Step 4 - Forming Storming Norming & Performing: High Performing Teams - image on http://cavemaninasuit.com

The best team I ever worked on was small, but incredibly impactful.  We were formed out of a large restructuring, where I saw the majority of my colleagues leave.  In fact, the team went from 14 people down to 4, while the responsibilities stayed almost the same.  This would have been a daunting task for anyone, but my leader at the time was able to pull us all together and accomplish some truly amazing things.

When looking back, I have an easier time seeing what he did.  In the beginning, he really focused on building the team camaraderie and alignment around a shared mission.  When things started to get tough, he helped us work through our differences and become even closer.  And even when we started to really click as a team, he always challenged us for more.  While I didn’t see it then, I know it now.  He successfully led my team through the Forming, Storming, Norming, and Performing stages.

Forming, Storming, Norming, & Performing: The Performing Stage

More Team Effectiveness Exercises

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